工作职责：

• Perform clerical tasks like accepting and making phone calls, setting business meeting agendas, sending memos, accepting visitors, reviewing incoming reports and setting the daily schedule for dept. head.
• Manage inbound and outbound mail and other documents to the dept. head, including sorting, archiving, editing, preparing for signatures, initiating or completing missing information.
• Travel plan and travel booking, prepare expense reports and travel itineraries.
• Translate between English and Mandarin (German is also a big plus) and act a communication between the dept. head and non English speaking parties.
• Prioritize and influence tasks, meetings, itineraries, issues, approvals, and other items requiring dept. head’s attention based on business need and other factors.
• Setup meetings with internal and external parties as requested by dept. head or other team members.
• Maintain lists of tasks and tracking progress made by task owners and escalation to dept. in case if any delay.
• Manage purchasing of office supplies and other material needed for team members, meetings, or other business needs.
• Act as single contact person for administrative issues and communication for team members and dept. head.
• Handling Department budget and responsible for budget process follow up.
• Other duties as assigned.

任职资格：

• Bachelor degree
• Good communication skills and strong working motivation
• Good Language skill in English, German will be a big plus
• Good MS office (excel, office, PPT…)
• Experience in project steering is a plus