工作职责：

• Perform clerical tasks like accepting and making phone calls, setting business meeting agendas, sending memos, accepting visitors, reviewing incoming reports and setting the daily schedule for dept. head.
• Manage inbound and outbound mail and other documents to the dept. head, including sorting, archiving, editing, preparing for signatures, initiating or completing missing information.
• Travel plan and travel booking, prepare expense reports and travel itineraries.
• Translate between English and Mandarin (German is also a big plus) and act a communication between the dept. head and non English speaking parties.
• Prioritize and influence tasks, meetings, itineraries, issues, approvals, and other items requiring dept. head’s attention based on business need and other factors.
• Setup meetings with internal and external parties as requested by dept. head or other team members.
• Maintain lists of tasks and tracking progress made by task owners and escalation to dept. in case if any delay.
• Manage purchasing of office supplies and other material needed for team members, meetings, or other business needs.
• Act as single contact person for administrative issues and communication for team members and dept. head.
• Handling Department budget and responsible for budget process follow up.
• Other duties as assigned.

任职资格：

Profound working experience as team assistant and in business steering – idealistically in the automobile industry - is required.

Proven ability for effective, cross functional collaboration that contributes to positive team dynamics and joint target achievement is expected.

Experience in office management, precision and discipline, service- and solution-orientation and very good MS-Office skills are our requirements as well as the ability to work independently and under pressure. Project management or PMO experience could be beneficial.

Fluent English language skills are mandatory.